How Much Does Cemetery Management Software Cost in 2026?
Cemetery software pricing is famously opaque — most vendors don't publish it at all. Here's an honest, vendor-by-vendor look at what is published, what is quote-only, and the cost questions to ask before you sign.
Most cemetery management software pricing is not published. CemeteryBase publishes flat pricing at $99/month or $899/year, all-inclusive with no setup fee. Cemify publishes annual tiers from $799 to $1,899/year plus a one-time setup quoted per cemetery. CIMS, PlotBox, Pontem, and Crypt Keeper do not publish pricing — subscriptions and setup are quoted per project, and vendor-led map building is typically the largest one-time cost. For most cemeteries handling 15–300 burials per year, CemeteryBase's $899 is the lowest published all-inclusive Year 1 total.
Year 1 cost comparison
Sources: vendor websites as of September 2026. Cemify publishes its subscription tiers; CIMS, PlotBox, Pontem, and Crypt Keeper do not publish pricing, so subscriptions and setup for those vendors are custom-quoted per project. Please verify current pricing with each vendor.
Cost questions to ask any vendor
The subscription price is rarely the full price. Because most vendors quote setup as a custom project and don't publish pricing, ask about these six cost categories before you sign.
Map setup and onboarding projects
Usually a custom quoteMany vendors build your digital cemetery map as a paid service quoted per project. Ask exactly what setup costs, how long it takes, and whether you can self-serve any part of it.
Per-module pricing
Ask what your tier includesOnline plot payments, public grave search, deed generation, and import tools are sometimes sold as separate modules or reserved for higher tiers — not included in the base subscription. Get the full module list in writing.
Per-user licensing
Ask about seat limitsSome vendors charge per staff seat after the first few users, or limit logins per tier. Adding a treasurer, sexton, and a couple of volunteers can change the price — confirm before signing.
Annual price increases
Ask for caps in writingOnce you're locked into a contract with a vendor-built map, switching costs are high. Ask how renewal pricing is set and whether increases are capped.
Data migration / exit fees
Ask before signingIf you ever want to switch vendors, some charge to export your records in a usable format. Always confirm you can export your own data for free.
Transaction fees on top of card processing
Ask for the all-in rateSome platforms add their own transaction fee on top of the card processor's. CemeteryBase charges 1.5% plus Stripe's standard 2.9% + 30¢ — about 4.4% all-in — with no monthly minimums.
What CemeteryBase includes at $99/month
One flat price, every feature. No setup fees, no per-module pricing, no per-user charges.
- Interactive cemetery mapping (unlimited plots)
- Unlimited burial records
- Public grave search page (SEO-optimized)
- Online plot payments (Stripe Connect)
- Deed certificate generator (custom branding)
- Up to 5 staff seats (admin / staff / viewer)
- CSV / Excel import wizard
- GPS / GIS survey import (CSV, KML, KMZ, GeoJSON)
- Headstone photo galleries
- Email support (priority on annual)
- Continuous encrypted backups
- Mobile, tablet, desktop browser access
Optional add-ons (transparent pricing)
Records Import
We clean and import your existing data from any format including paper logbooks and scanned PDFs.
Map + Records
We build your digital cemetery map from a paper map or aerial imagery and import all burial records.
Full White Glove
Map + records + custom deed templates + public page configuration + 60-minute training call.
Frequently asked
How much does cemetery management software cost in 2026?+
Most cemetery software pricing is not published. CemeteryBase publishes flat pricing: $99/month or $899/year, all-inclusive, with no setup fee. Cemify publishes annual tiers from $799 to $1,899/year plus a one-time setup quoted per cemetery. CIMS, PlotBox, Pontem, and Crypt Keeper quote subscriptions and setup per project, and vendor-led map building is typically the largest one-time cost. On published prices, CemeteryBase's $899 is the lowest all-inclusive Year 1 total.
What's the cheapest cemetery management software?+
Among options with published pricing, CemeteryBase at $899/year is the lowest all-inclusive total with no setup fee. Cemify's Preservation plan is $799/year but adds a one-time setup quoted per cemetery and bills annually only. Free options (spreadsheets, open-source tools) cost $0 but lack mapping, public grave search, online payments, and backups. Free tiers of paid software exist but are feature-limited — Chronicle's free Basic plan, for example, has no digital mapping.
Are there hidden fees in cemetery management software?+
Because most vendors don't publish pricing, ask about: setup and map-building charges (usually quoted per project), per-module pricing (deed generation, online payments, and public search are sometimes sold separately or tier-gated), per-user licensing, renewal price increases, and migration or export fees if you switch vendors. CemeteryBase avoids all of these — one flat $99/month price covers every feature with no per-user or per-plot charges.
What does it cost to accept online plot payments?+
With CemeteryBase: 1.5% platform fee + 2.9% + 30¢ Stripe processing fee per transaction. On a $2,000 plot sale, the cemetery nets about $1,910. No monthly minimums, no setup costs, no chargeback surcharges beyond Stripe's standard.
How much do legacy cemetery software vendors charge for setup?+
Most vendors (CIMS, PlotBox, Pontem, and others) quote setup as a custom project and do not publish figures — vendor-led map building and onboarding are typically the largest one-time cost. Cemify quotes its one-time setup per cemetery alongside published $799–$1,899/year plans. CemeteryBase setup is self-serve for $0 (days with spreadsheet records, a few weeks with paper records), or assisted setup packages start at $499.
Is annual or monthly billing cheaper?+
Annual is cheaper. CemeteryBase: $99/month = $1,188/year vs $899/year on annual (saves $289, about 24% — nearly 3 months free). Annual also includes priority email support and phone support. No long-term contract required — cancel anytime, even on annual.
Do non-profit cemeteries get a discount?+
CemeteryBase reviews case-by-case for 501(c) cemetery associations and small non-profit cemeteries. Contact us with proof of non-profit status. The $899/year baseline is already priced to fit non-profit budgets without needing a discount.
The lowest published all-inclusive price in cemetery software
$99/month or $899/year. No setup fees, no contracts, all features included. Cancel anytime.